A Comprehensive Guide to Board Portal Pricing for Business Leaders

Updated on Nov 15, 2023

The board portal niche has experienced significant growth, expanding by over 70% from 2020 to 2023. And it’s not a surprising statistic since board management solutions foster effective communication and cooperation with board members. This software is irreplaceable during board meetings and document management. 

When selecting a board portal, board management software cost is a key factor to consider alongside features, support, and reviews. 

Thus, this page provides expert insights and key considerations into the board software pricing offered by various vendors. With the help of a board software pricing chart, we aim to help businesses in the UK make informed decisions when choosing a secure board portal.

Board portal pricing comparison

Vendor	Pricing plans	Pricing model	Implementations	Starting price
iDeals Board	Customize pricing based on your budget	Subscription	1 week	££ Full Pricing
Knowa	Companies Pension schemes Charities	Subscription	1-2 weeks	£1,700 £1,450 £1,450 Full comparison
Boardvantage	Custom	Subscription	1-2 weeks	££££ Full comparison
Board Intelligence	Custom	Subscription	Not indicated	£198 Full comparison
Diligent	Custom	Subscription	1-2 weeks	££££ Full comparison
Boardeffect	Custom	Subscription	2 weeks	££££ Full comparison
Decision Time	Custom	Subscription	1-2 weeks	££££ Full comparison
Azeus Convene	Custom	Subscription	1-2 weeks	£160
OnBoard	Essentials Premium Ultimate	Subscription	1-2 weeks	£165
BoardLogic by Praxonomy	Custom	Subscription	1-2 weeks	£2500

Detailed provider profiles

1. iDeals Board

Source: iDeals Board

iDeals Board has been dedicated to providing top-notch board portal services since 2008. The platform enables secure and efficient collaboration during board meetings and managing board documents. While their pricing policy is not publicly available, you can reach out to them and discover what they offer in detail. With tiered plans that cater to the varying needs of companies, iDeals is devoted to helping you succeed. 

Plus, the iDeals Board provides a free 30-day trial, so you can experience the benefits firsthand. In their reviews, users have mentioned the iDeals’ exceptional customer service, which includes 24/7 support, and have praised its user-friendly interface. 

iDeals Board ensures compliance with GDPR  and UK regulatory requirements to guarantee that its services meet the necessary standards for data protection and privacy. Other than that, iDeals is certified with SOC2 type 2 and ISO27001. 

iDeals Board provides a set of comprehensive features, including:

• Agenda and board book builder
• Board book viewer
• Meeting minutes creation
• Documents repository
• User and group management

View profile to learn more about the iDeals Board.

2. Knowa

Source: Knowa

Knowa provides board portal services and a secure AI-powered ecosystem, with a focus on user-centric design since 2018. The platform enhances the boardroom experience by enabling seamless collaboration and optimizing the board document management. Also, it’s connected with Zapier, providing access to over 5,000 app integrations.

Knowa offers flexible pricing plans that are tailored to the specific needs of different entities, including companies, pension schemes, and charities. There are no per-user costs or storage limits, and the board management software pricing ranges from £1,450 to £1,700 in subscription plans. In addition, the platform offers a demo version to test it out. 

They maintain multiple certifications for their data centers and comply with international regulatory standards, including ISO 27001, ISO 27018, SOC 2 (SSAE 16), PCI DSS, FedRAMP, and HIPAA.

The board portal software includes the following features such as:

• Annotation tools
• AI-powered search
• Task management module
• Approval capabilities
• Interactive agenda

View profile to get a detailed understanding of the provider.

3. Boardvantage

Source: Events

Launched in 2017, Boardvantage is a leading board portal vendor that is committed to providing a quick and high-quality board experience. The platform offers a range of streamlined features to facilitate meeting management, agenda building, and material distribution, making it easy and intuitive for corporate secretaries and administrators to use.

Although the Nasdaq Boardvantage pricing is not publicly available, interested users are encouraged to reach out to the company for more information. Boardvantage offers tiered plans tailored to various company needs, with no hidden fees or additional charges. Additionally, users can request a personalized demo to explore the platform’s capabilities for free.

Nasdaq Boardvantage implements GDPR compliance into its services and products. 

The key features and benefits of Nasdaq Boardvantage include:

• Digital approvals and signatures
• Offline viewing of materials
• Quick access to board meetings
• Integration with Zoom and Microsoft Teams
• Meeting minutes taking

View profile to learn more about board portal cost and additional information about Nasdaq Boardvantage. 

4. Board Intelligence

Source: Board-rooms.co.uk

Board Intelligence was founded in 2008 in London, UK. The company simplifies corporate governance by providing board members with secure access to board packs, enabling remote meetings, and facilitating effective collaboration with the team. Board Intelligence is GDPR compliant, ensuring secure data management.

With regards to board portal costs, Board Intelligence pricing offers custom plans starting from £198. It is an excellent alternative in terms of the best board portal cost due to its pricing approach. Moreover, customers can book a free demo version of the board software to test out all the features and get the necessary board experience.

An offered set of features helps to facilitate the board governance:

• Board pack creation
• Agenda management
• E-signatures
• Split-screen functionality
• Meeting management capabilities

View profile to get a full understanding of the offerings of Board Intelligence. 

5. Diligent

Source: Software Reviews

Diligent was established in the USA in 2001 with a deep commitment to offering a strong and secure service that safeguards customer data and board materials. Diligent is compliant with ISO/IEC 27001 standards, and also adheres to SOC 1 Type 2, SOC 2 Type 2, and HIPAA/HITECH regulations.

Diligent understands that every company is unique and has different needs. That’s why it offers custom pricing plans tailored to the specific size and requirements of each company. In addition, Diligent provides a free demo for anyone who wants to see the board features in action and assess their suitability for their organization. 

Diligent board software offers a comprehensive set of features and capabilities, including:

• User invitation
• Customized access permissions
• Questionnaires and evaluations
• Board book
• Presentations creation

View profile to learn more about the Diligent board portal. 

6. Boardeffect

Source: Capterra

Launched in 2008, Boardeffect stands out as a board portal, providing a distinctive suite of features and offerings tailored to elevate corporate governance and streamline board communication. While the vendor’s compliance certificates are available upon request, Boardeffect is notably recognized for its adherence to HIPAA regulations. 

The Boardeffect pricing is flexible, although specific details are not directly disclosed, meeting the unique needs of diverse organizations. Emphasizing transparency, Boardeffect invites you to explore its capabilities through complimentary demos, underscoring its dedication to providing a firsthand experience.

Some of the board management features offered by Boardeffect include:

• Meeting scheduling
• Remote document signing
• Policy handbook
• Board member orientation tools 
• Collaboration tools

View profile to get additional information about Boardeffect. 

7. Decision Time

Source: Decision Time

Since 2003, Decision Time board software has been contributing to the mission of providing a secure boardroom solution to all industries and sizes. The software holds Cyber Essentials Plus certification and is registered under the Data Protection Act (Reg: Z2120925).

Although the price policy is not publicly disclosed, it is tailored to meet the specific needs of companies in any industry and size. The pricing starts at £25 per user per month, which could increase if you require additional capacity and functionality. However, the price will decrease as the number of users goes up. Special pricing also exists for the not-for-profit sector and enterprise agreements. If you are interested, you can schedule a demo by request.

Decision Time provides a variety of features, including:

• Risk management
• Alerts
• Document library
• E-signature
• Access permissions

View profile to learn more about Decision Time’s services. 

8. Azeus Convene

Source: Azeus Convene

Introduced in 2010, Azeus Convene stands as a board portal software, designed to enhance teamwork, expedite decision-making processes, and streamline governance. Notably, the platform has earned the ISO 27001 certification, underscoring its commitment to robust information security practices.

Also, Azeus Convene aligns with the American Institute of Certified Public Accountants (AICPA) standards, ensuring compliance with SOC 1, SOC 2, and SOC 3 requirements. Geographically distributed data centers further contribute to Azeus Convene reliability, strategically positioned in Canada, Europe, Asia, Australia, and the United States. 

Azeus Convene’s pricing model is transparent and straightforward, operating on a per-user license, per-year basis, with costs starting at £160. The absence of hidden fees or additional add-ons simplifies budgeting considerations for organizations. For those seeking firsthand experience, the platform offers a free trial option, training, and higher education on the software.

The top-notch functionality incorporates the following features:

• Smart agenda builder
• Meeting publisher
• Convene connect
• Live meeting tools
• Voting capabilities

9. OnBoard

Source: OnBoard

Debuting in 2003, OnBoard delivers high-end governance optimization, providing a secure board portal distinguished by a user-friendly design, intuitive meeting creation tools, insightful analytics, and real-time collaboration features. 

The platform’s commitment to data security is underscored by its compliance with the Data Privacy Framework, GDPR, HIPAA, SOC 2 Type II, and ISO 27001 standards, ensuring a robust and trustworthy environment for board activities. Onboard software pricing and packaging strategies are designed to meet the needs of a wide range of boards, from local nonprofit organizations to global corporations. 

The pricing plans – Essentials, Premium, and Ultimate – are flexible and scalable, making them suitable for organizations of varying sizes and complexities. The platform also provides a free demo version based on request. 

There is a short overview of the features and services provided by OnBoard:

• Presenter mode
• Board evaluation survey creation
• News and announcements 
• Auto-save
• Zoom integration

10. BoardLogic by Praxonomy

Source: Praxonomy

Founded in 2018, Boardlogic is a highly secure collaboration platform purpose-built for your board of directors to organize meetings, manage and share sensitive documents, communicate, and make decisions. Boardlogic is ISO27001 certified, and GDPR compliant with client data exclusively hosted in the E.U.

BoardLogic offers a simplified SaaS pricing model at £2500 per organization per annual subscription for up to 10 users. Additional users are charged at £300 per year. All essential features are available for a single per-user subscription fee, without worrying about add-on modules, implementation fees, or training costs. A free demo mode is available by request. 

BoardLogic by Praxonomy provides a wide range of features for comprehensive board management and meeting planning:

• Drag and drop meeting agenda builder
• Meeting minutes creation
• Document repository
• Granular access management
• Personal dashboard

Board software portal pricing chart

Additional considerations when choosing board portal

When choosing a board portals or virtual data rooms, users should evaluate a variety of aspects that correspond with their entity management goals. Aside from fundamental functionality and cost of board business intelligence software, considerations like scalability, support, and integration options create a smooth board meeting experience. 

In this section, we go into essential aspects to help users make the right choice among many board portals.

1. Scalability

Ensure the chosen board portal can accommodate the growing user, document, and feature requirements without compromising performance, crucial for expanding companies.

2. Support

Examine response time, competence, and availability. Choose a provider with a reputation for outstanding customer support.

3. Integration options

Efficiency relies on seamless integration with existing systems. Consider how well the board portal interoperates with tools like CRM, project management, and communication platforms.

4. Industry standards

Verify compliance with UK-specific industry standards, including GDPR, to ensure data security and regulatory adherence.

5. Compatibility

Make surethe board portal works well on various devices and operating systems (PCs, tablets, mobiles) for universal accessibility.

6. Hidden costs

Be aware of potential hidden fees such as additional functionality, user licensing, and ongoing support. Transparent pricing structures prevent unexpected financial obligations.

7. Customization options

Choose a board portal that offers flexibility in branding, user interface modification, and functionality adjustment to align with your firm’s governance procedures.

8. User experience and training 

Prioritize a user-friendly interface to minimize the need for extensive training. Select platforms offering comprehensive training sessions and well-documented resources for consistent support.

FAQ

1. What are the pricing structures?

Board portal providers offer various pricing structures, including subscription-based, per-user, and board portal pricing tiers.

2. What are the factors that influence the board portal pricing?

The meeting management software pricing is influenced by factors like features included, scalability, level of support team, and additional services. 

3. Paid and free solutions

Board portal solutions are available in both paid and free versions. Paid options typically offer extra features and robust support.

4. How to explore pricing plans for different board portals?

Visit the official websites of board portal providers to learn about board portal software price. To make an informed choice, look for extensive information on features, scalability, and support services.