Best Board Portal Software Providers
BoardMaps offers businesses the board meeting management software. It will not only allow holding virtual meetings but significantly improve real-life ones and the workflow of the board of directors in general. In BoardMaps, all the current issues are gathered in scope to increase visibility and make…read more about Boardmaps
iDeals Virtual Board Room is a revolutionary platform that enables improved meeting preparation and holding. As a result, the committees and executives can concentrate their attention on the programs and initiatives rather than preparation and administration.read more about iDeals
Online board meeting software from Brainloop serves as an effective solution aimed at top-quality and completely confidential online board meetings. The innovative digital platform makes board communication significantly more professional still adhering to the compliance …read more about Brainloop
Diligent board of directors portal not only manages your documents, but it is a centralized digital tool that simplifies the task of governance leaders, setting tasks, adding value to the governance responsibilities…read more about Diligent
eShare is an exclusive paperless board meeting software provider that is aimed at the promotion of companies. With the help of a virtual board room, directors and managers can organize the correct functioning of the company and run the business with international…read more about eShare
Easy-to-use, modern and 100% protected board of directors portal software is available within Broadeffect. When using the boardroom software, managers and directors can significantly improve the organizational methods, strengthen the advantages…read more about Boardeffect
Directors Desk by Nasdaq is a web-based virtual boardroom that’s able to streamline preparation for online board meetings and teamwork. Also, it serves as a board of directors portal software allowing members to upload files and share them with each other to provide everyone with the required information.read more about Nasdaq
Established in 2011, iBabs board software gained over 200.000 users around the globe. You can find various businesses that operate in different fields, nonprofits, and other organizations among customers of this provider.read more about iBabs
Pervasent is an app development company that aims at creating mobile apps for businesses to ease everyday tasks for employees and directors. In 2011 Pervasent created Board Papers — the virtual board portal that could replace paper board books and meet the security requirements. Today companies around the world use Board Papers to maintain efficient communication between directors and hold efficient meetings.read more about Pervasent
Loomio is an open-source virtual boardroom created in 2011 as a solution to ineffective and time-consuming meetings. The provider is based in New Zealand and strives to simplify the decision-making process for everyone around the world. Loomio believes that the more organizations make their decision—making efficient and inclusive, the faster the change in organizational dynamics will appear globally.read more about Loomio
Virtual Board Room for Business Development in the UK
Once you are involved in the organization, management, promotion, or administration of business or project, you need to deal with essential and fully confidential documents. Besides, communication with partners and potential investors is an indispensable part of the process. At this point, a virtual boardroom may be an optimal variant.
Generally, the communication within the board portal presupposes the management and distribution of sensitive and confidential materials, which is usually tricky with international board members. The modern market offers various solutions, but opting for a dependable and secure digital boardroom is halfway to successful collaboration.
Selecting a board portal, you need to pay due attention to its peculiarities and critical features. The quality board portal software for conducting meetings and managing projects should be 100% safe, convenient, and protected. Easy-to-use website and online information exchange are other benefits brought by an appreciated and time-tested virtual board room.
What are the main features of the board portal software you can rely on?
- Quality online board meeting software with access to important corporate materials and documents only for boards of directors;
- Available access to online board meeting from the UK and other locations;
- Constant updates for the board of directors software;
- Reports about the activities of the board members;
- Opportunity to update the board and distribute necessary pre-meeting documents and files between meetings;
- Comfortable and quality communication between the management and the board;
- Up-to-date corporate accountability and governance;
- Simplified administrative tasks within board portals;
- Ability to concentrate attention on the content and quality of the boardroom meeting rather than preparatory and administrative tasks.
Board portal software comparison
We have combined ratings from the leading software review resources with our ratings to present board portals comparison. Product features and software’s value for money are among the most important thing to compare while choosing a convenient board portal.
Board of directors software comparison by value for money
- Pervasent Board Papers
- Nasdaq Directors Desk
Board meeting management software comparison by features
- Pervasent Board Papers
- Nasdaq Directors Desk
Board of directors software: what board members should know?
The popularity of virtual boardroom software is rapidly growing due to a range of advantageous impacts it promotes. By implementing board of directors software, executives can create improved business outcomes, enhance global visibility and forecast accuracy.
While the definition of the board of directors software is quite simple, the features and solutions it offers are impressive. Thus, the board software is an excellent way to transform and improve your business, uncovering new, up-to-date ways to enhance forecasting, planning and stimulate better financial deals. Irrespective of the country or region the directors are in, the communication remains possible. A board of directors portal is a place that provides constant access from any part of the world and from literally any device.
Free access to business analytics and intelligence creates a quality basis for opening new possibilities and innovations. With its help, partners can always get real-time insight into various functions, solutions, and prospective trends.
With the innovative options of electronic board meeting software, the board of directors can hold distant meetings, discussing important issues and finding beneficial solutions. The main principles and advantages of the boardroom software for directors include:
- Streamline meetings. With the digital boardroom, the preparatory stage and the exact process of the online board meeting will be significantly simplified. No offline topics, easy preparation, and quality collaboration tools to achieve maximal results;
- Enhance institutional knowledge. With modern technologies, executives can obtain real-time insight into the company situation, as well as detailed information about separate departments. It fosters trust among directors and gives an excellent opportunity for planning and promoting business;
- Better and more informed decisions. All the members of the board of directors get access to the latest and most accurate information. Consequently, they can stay updated, with an opportunity to analyze the implications and alternatives, as well as answer ad hoc queries.
What does a board of directors do within the board portal?
- Holds meetings;
- Plans and stimulates others for further work;
- Explores important data before, during and after the meeting;
- Learns business content and uses it for project promotion.
Board meeting software advantages
Traditionally, a one-way communication pattern is typical for board of directors portal, but with the introduction of new technologies and internet-based tools, two-way communication between the business partners became possible. Board portal serves a valuable tool, equipped with Q&A section and other options, allowing partners to share and view essential materials, including the following:
- Report on risk management;
- External audit results;
- Resolutions and agendas;
- Investor presentations;
- Incentive schemes, etc.
With quality and modern board meeting software, users can access uploaded materials at any time and from any location. This feature is appreciated by international partners, as well as members who are always traveling. The exceptional flexibility of the platform and convenience of its use provide directors and managers with an ability to lead projects more carefully and effectively. The leading advantages of the virtual board room use include:
- Modern encryption system and related programs decrease the risk of security violations;
- Online and offline work formats that provide users with an opportunity to review documents, participate in discussions and make some notes;
- Ability to access the platform safely and conveniently from any spot;
- Simple search system that provides a chance to find the needed information fast.
Board management software usage process
Trying to define the board management software advantages, it is necessary to mention the ease of use and simplicity. The whole process of electronic board meeting software usage is rather simple and will not take much time or effort:
- Arrange and schedule a board meeting;
- Create and distribute board packs among partners;
- Share the packs with board members for them to review and comment on them;
- Access the pack throughout the whole process with an opportunity to open it on your device during the meeting;
- Approve and distribute board meeting minutes;
- Archive and store a copy of the meeting materials within a safe database.
A user-friendly, secure and completely intuitive virtual boardroom will help you conduct quality virtual meetings with over 500 participants without any problems.
Virtual boardroom use cases
Board management software is a perfect tool for any type of organization. You can easily find successful cases of the board software adoption by healthcare organizations, commercial institutions, nonprofits, and financial institutions. The principles and goals of directors’ communications within the board are often similar, no matter what kind of company we are talking about.
Though, using board portals makes it possible to achieve goals like improve the efficiency of the meetings, reduce the costs for business travel, accommodation, meals, etc. This is perfect for every single company. But this doesn’t matter that your company could adopt any board portal vendors software and get all the benefits. What’s the difference between them?
Every single product was developed to solve a specific problem. Board portal software isn’t an exception from this rule. Some virtual boardrooms could focus on valuable features for nonprofits, while others are oriented on giant commercial companies. Plus, it affects pricing plans. No doubts that electronic board meeting software is vital for really productive meetings. Businesses just should select the providers very carefully.
How can the virtual boardroom protect your company from data leaks?
The Internet, just like anything in this world, has its pros and cons. It brings us endless possibilities in terms of data acquisition and exchange, interaction with others, business opportunities, and so on. But on the other hand, once you’re connected to the Internet, you need to protect yourself from cyber threats. Because now you’re exposed to every possible danger that can harm you, your data, and your business.
Unfortunately, less than half of company owners can say with confidence that they take care of the safety of the corporate data. Most of them don’t have any definite cybersecurity plans and even have no clear understanding of why should the board governance include actions aimed at the protection of sensitive files.
How can the board management software ensure information security?
All issues have solutions. And in the case of data safety, one of the solutions is a board of directors software. This tool will take care of both of the corporate files and communication. Moreover, it improves teamwork and makes board meetings more efficient.
Board management software provides board members with a secure repository for the documents. Once files are uploaded to the online storage, they’re protected by the bank-grade encryption, and all members of the leading team can access them easily. Thus, it becomes effortless to securely share the required information with other directors and third-parties if needed. Both the documents and data transfer ways remain protected even if the user sends a file over email.
Additionally, board portal software offers a chat that is just as secure as the storage. Here board directors can communicate, quickly attach required documents, and even create polls. If two board members need to talk about something privately, they can create a separate chat that will be safeguarded as well. This feature significantly improves international corporate governance and keeps even the smallest conversation hidden from unauthorized eyes.
Why do company leaders have to safeguard corporate data?
A lot of directors don’t realize that even the leak of the seemingly insignificant piece of information can cause a lot of troubles. The most critical consequence of data breaches is a financial loss. For example, in 2017, Equifax suffered from the offense, and as the damage done by the data leak became clear, it appeared that the company lost no less than $1.5 billion. But the loss of funds is no the only issue the business struggles with if a data leak takes place. The firm loses the loyalty of its customers, gains an unpleasant reputation, and now needs to spend a lot of time and effort to get the trust back and recover from the breach.
Board management software helps to work in a completely new reality
Nowadays, more and more experts are talking about a new economic crisis. Because of the outbreak of COVID-19, businesses should adapt to 100% remote work to keep the professionals safe and to keep operating. Whole industries stop their regular activity and go online. This is one more reason to use electronic board meeting software. In essence, this product allows perform effectively from any location, organize the workflow, and track the progress not only for board members or committees but for the teams or even the whole company.
Board portal software provides directors with other useful tools that allow them to plan and assign tasks, record meetings, keep track of the productivity of all teams, and many other handy business instruments. All the information registered in the virtual boardroom gets instantly encrypted and will never get into the wrong hands.
Thus, using this technology, directors can be sure that at least a part of the cybersecurity plan is executed. Of course, you will need to take care of other things, too. But the data related to the board (also known as the most valuable data in the company) will be reliably protected.
If you don’t know where to start choosing this software, you can take a look at the board portal comparison. It will show you the criteria to consider picking a provider. Also, you will understand the difference between vendors. And when you choose one, go through board portal reviews to find out how good the provider is in reality.